Team Assistant

Transguard Group

Valid Till: N/A

Abu Dhabi, UAE

Company Description

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

Job Description

  • Manage calendars, schedule meetings, and ensure necessary preparations.
  • Review and respond to emails independently when appropriate.
  • Arrange travel, including necessary approvals.
  • Serve as a point of contact for internal and external communications.
  • Handle expense claims and maintain timesheets for the Director and their team.
  • Organize meetings, prepare materials, and take minutes; follow up on action items.
  • Expedite delegated tasks from the Director.
  • Assist in planning the Director’s commitments and reporting schedules.
  • Conduct research and manage ad hoc projects.
  • Prepare high-quality presentations and reports for various audiences.
  • Compile reports and coordinate with contributors for timely submissions.
  • Maintain filing systems and manage controlled documents.
  • Implement processes aligned with company policies.
  • Communicate with senior client representatives on behalf of the Director.
  • Foster relationships with other Personal Assistants and support the broader Admin Team.
  • Organize periodic events.
  • Provide support to other Directors and Senior Management as needed.

Requirements:

  • Excellent organizational skills and professional demeanor (essential)
  • At least 3 years of secretarial experience supporting a leadership team.
  • Proficient in Word, Excel, and PowerPoint (advanced preferred) 
  • Strong interpersonal skills; confident communicator at all levels (internal and external) 
  • Team player with a flexible attitude; builds positive working relationships 
  • High integrity and ability to maintain confidentiality.
  • Assertive and deadline-driven.
  • Detail-oriented with a focus on quality output.
  • Proactive, able to prioritize and work under pressure with minimal supervision.
  • Strong organizational awareness.
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