Public Relations Officer "UAE National Preferred"

Baker Hughes

Valid Till: N/A

Abu Dhabi, Abu Dhabi, United Arab Emirates

Company Description

Industry Energy technology part of Baker Hughes Company operates across 120 countries and serves the entire energy value-chain and industrial sector. We hold an extensive portfolio of rotating equipment, process flow, transmission technology and lifecycle services. Our mechanical Engineering Team uses cutting-edge technology to design gas and steam turbines, compressors and expanders.

Job Description

  •  Connecting to different Customer portals and systems to retrieve requisitions and orders, uploading proposals and other documents, managing Field Service Engineers documentation to access Customer plants
  • Managing risk assessment as per customer requirements, prevention plans, fit to work certificates, HSE Training for Field Services Activities in UAE, supervising and coordinating documents and permits for subcontractors
  • Issuing and tracking visas for FSEs (both locally based in UAE and expats coming to UAE)
  • Supporting FSEs and contractors (both locally based in UAE and expats coming to UAE) to book and manage their BOSIET and EHS trainings
  • Issuing and tracking gate passes and/ or CNIA passes (security passes) for FSEs (both locally based in UAE and expats coming to UAE)
  • Issuing and tracking OPTIMA (offshore pass) for FSEs (both locally based in UAE and expats coming to UAE)
  • Supporting FSEs and contractors to book and manage their medical examinations (both locally based in UAE and expats coming to UAE)
  • Issuing Trade License and commercial registration renewals for our Nouvo Pignone entity
  • Coordinating with the local Field Service team in UAE ensuring validity and Issuing Quotas, LOAs and licenses for Work / Mission Visa submissions
  • Collecting exit stamps and canceling mission visas and CNIA passes as soon as expat FSEs leave UAE
  • Close collaboration with BH/ NP approved service and immigration suppliers
  • Close collaboration with HR and payroll to ensure that all employees salaries are paid through WPS (Wage Protection System)
  • Comply with BH guidelines and the latest government updates
  • Cost Control and timely submission of cash expenses
  • Managing and tracking Petty cash (Full compliance with Petty cash policy, timely submission and sharing the bills)
  • Assisting Labor Authorities in case of official inspection
  • Managing registration of new suppliers, invoices to payment process and qualification of new customers, as applicable

Requirements:

  • Have relevant experience in UAE as a Public Relations Officer (PRO)
  • Be able to demonstrate good experience in administrative/support roles
  • Have updated knowledge in government/ immigration rules and processes
  • Show local HSE rules (risk management , training, etc.) and Field Services processes knowledge
  • Be a problem- solver
  • Be able to work on tasks by priority and ensure On- time delivery
  • Show excellent energy and availability to support
  • Pro-actively communicate and send updates to the team as needed
  • Show main IT and e- tools proficiency
  • Be able to identify and implement improvements to increase efficiency and customer satisfaction
  • Show excellent interpersonal skills
  • Show excellent organizational and cross-functional project management skills in a global-matrix environment
  • Have excellent oral and written communication skills in Arabic & English
  • Have work authorization in UAE.
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